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Event Coordinator

Division:

FG Org

Job Type:

Fulltime

Location:

Fountain Valley, California, USA

Schedule:

Monday – Friday

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Job Description

FG Organization is the next-generation, Vietnamese-owned, business and entertainment group. We aim to become the bridge that connects the Vietnamese communities on a global scale and provide the most innovative products and services to more than three million Vietnamese Americans in wellness, household products, social media, marketing, fulfillment, data-driven customer support, real estate, and food & beverages.

Key Responsibilities:

  • Ensuring adhere to standard operating procedures, company policies, and industry regulations

  • Support Event Manager with appointments and events

  • Provide administrative for Event Manager

  • Manage the Banquet Hall and Theater to include but not limited to handling walk-in clients, creating table escapes, working with approved vendors monthly, keeping the room clean and orderly as well as stocked with supplies.

  • Working with promoters, producer and other team

  • Interacting with clients to coordinate event details such as catering or entertainment

  • Scheduling and coordinating the staff for an event using a computerized database

  • Monitoring the event to ensure that it runs smoothly and efficiently

  • Manage client/vendor relationships, responding to client inquiries in timely manner, as well as organizing arrangements as they relate to social catering events (i.e., set-up and execution of catering meetings, meals, and special events).

  • Conduct property tours to promote facilities and services. Responsible for answering incoming calls, typing daily event sheets and banquet event orders.

  • Follow up on all bookings and adhere to internal protocol for handling contracts, guarantees, room lists, resumes, etc.

  • Conduct property tour to promote facilities and service

  • Responsible for answering calls

  • Maintain a professional and friendly relationship with other departments, associates, and guests

  • Other duties as assigned by manager


Requirements

  • Experience working in a customer service-oriented environment

  • Previous event management experience preferred

  • Awareness of safety concerns and risk management, available through training

  • Ability to provide positive customer service

  • Awareness of, and appreciation for, individual uniqueness and diversity

  • Commitment to student development, leadership, and teamwork

  • Excellent oral and written communication skills

  • Ability to provide a welcoming, inclusive environment for participants

  • Experience in administrative work, supervision, advising, and/or public relations is preferred


Benefits

  • 401K

  • Health Insurance

  • Paid time off (vacation & sick leave)

  • In-house cafeteria with exclusive discount for employees

  • Offering accommodation

  • Willing to reimburse relocation costs