Executive Assistant
Job Description
About Us:
FG Organization is the next-generation, Vietnamese-owned, business and entertainment group. We aim to become the bridge that connects the Vietnamese communities on a global scale and provide the most innovative products and services to more than three million Vietnamese-Americans in wellness, household products, social media, marketing, fulfillment, data-driven customer support, real estate, and food & beverages.
Key Responsibilities:
Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
Arranges travel and accommodations for executives.
Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
Completes projects by assigning work to clerical staff and following up on results.
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
Performs additional duties as assigned by executives.
Performs other related duties as assigned.
Requirements
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Able to type minimum of 50 words per minute.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Benefits
$16-18/hour
401K
Health Insurance
Paid time off (vacation & sick leave)
In-house cafeteria with exclusive discount for employees
Offering accommodation
Willing to reimburse relocation costs