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Executive Assistant

Division:

FG Org

Job Type:

Fulltime

Location:

Fountain Valley, California, USA

Schedule:

Monday – Friday

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Job Description

About Us:

FG Organization is the next-generation, Vietnamese-owned, business and entertainment group. We aim to become the bridge that connects the Vietnamese communities on a global scale and provide the most innovative products and services to more than three million Vietnamese-Americans in wellness, household products, social media, marketing, fulfillment, data-driven customer support, real estate, and food & beverages.

Key Responsibilities:

  • Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.

  • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

  • Arranges travel and accommodations for executives.

  • Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

  • Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

  • Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.

  • Completes projects by assigning work to clerical staff and following up on results.

  • Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.

  • Performs additional duties as assigned by executives.

  • Performs other related duties as assigned.


Requirements

  • Excellent verbal and written communication skills.

  • Excellent organizational skills and attention to detail.

  • Excellent time management skills with a proven ability to meet deadlines.

  • Ability to function well in a high-paced and at times stressful environment.

  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

  • Able to type minimum of 50 words per minute.

  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.


Benefits

  • $16-18/hour

  • 401K

  • Health Insurance

  • Paid time off (vacation & sick leave)

  • In-house cafeteria with exclusive discount for employees

  • Offering accommodation

  • Willing to reimburse relocation costs